Policies and Procedure
CLASSES BEGIN 09/08/2017
Withdrawal- if a child wishes to withdraw from a class or change a class the WITHDRAWAL FORM must be turned in prior to the 1st of the month. Tuition will continue to be charged until proper paper work is turned in and is non refundable.
NEW- LATE DROP POLICY. Drops are not allowed after May 1, 2017. Should your child drop class you will be responsible for the final month's tuition. This is to be fair to all dancers and choreographers who have spent countless hours on choreography and class time, A late drop is terribly unfair to both. Additionally there is a cost to run each class which is based on those committing to their season.
Injury- Should an injury occur a doctor’s note is required and only half months tuition will be due during the time out requested by the doctor. We welcome students to attend class to observe during this time.
Late Registration-Should a child not be able to begin classes in September full tuition is due to hold their place in class we cannot guarantee the spot otherwise. Same applies for an extended absence during the year.
After November 30th registration is at the directors/teachers discretion and if room is available in the class.
Those registering late may be responsible for additional shipping costs of costume if they have already been ordered.
Placement Level-Students are placed into a class based on age, skill level, and prior experience. Our classes are designed to begin placing students by age, while this does not hold true for every child most children need two years per level to develop the necessary skills to move up some more some less. In 5th grade students are then evaluated and placed accordingly. Please note that Ballet is highly recommended for all ages however once in juniors/seniors programs it is a prerequisite for any class with the exception of tap and hip hop.
Note: It is never to late to begin dancing while sometimes a child may find themselves in a class with children slightly younger don’t get discouraged with a some hard work and determination they can be moving up before you know it.
Class Enrollment-A minimum number of 5 children is required for a class to run. Some exceptions may be made. If a cancellation is necessary you will be notified and we will assist you in finding an appropriate alternative if we cannot accommodate your dancer we will give you a refund.
Small Class Attendance-We do have a small class policy in place at the teacher’s discretion any class with one student on any given day will be cut in half. Any class with 2 or 3 student’s attendance that day will be shortened by 15 minutes. This does not apply to private or semi private lessons.
Attendance-For a student to reach their full potential a student must attend class on a consistent basis. It is the responsibility of both the student and their parents that they attend class on time and regularly. We encourage students to arrive early. Children who are injured are encouraged to come and watch class if they are unable to dance. If you will not be attending class we kindly ask that you make an effort to notify the teacher or the office so they can plan class accordingly.
Frequent absences affect not only the student but the entire class especially when working on choreography. Consistent absences during recital preparation period (April-June) may result in dancers being taken out of parts of the choreography.
Punctuality-While we are aware sometimes things happen this rule is in place for the safety of the dancer. Should any student come to class late they will asked to sit and stretch on their own if they are more than 15 minutes late or more they will be asked to sit and watch,
Running late- In our experiences arriving to early for a scheduled class can cause extreme anxiety in younger children. Prompt pick up especially for younger children cannot be stressed enough. The feeling of being ”forgotten” can sometimes ruin a class experience. In addition often time’s teachers run from one class to another with no time in between. Should you be running late please call to notify us so we can inform your child and give them the appropriate attention needed so they do not experience the feeling of being forgotten at the dance studio!
Early Arrivals-In addition we ask that you do not arrive more than 20 minutes early for your dance class or leave your children alone in the waiting room for more than 20 minutes prior to class!
Snow/ Inclement Weather cancellation- In the event of inclement weather please call the studio and a recorded message will notify you if your class will run that day (by 8am for morning classes and by 3pm for afternoon). If the schools are closed it does not mean TDC is closed often times weather varies from morning to evening. There are no makeup classes due to inclement weather until 2 classes have been canceled. You are free to join an appropriate class as a makeup if you’d like within 30 days of the canceled class. No classes may be made up after April 1st.
Makeup policy student/teacher- Classes are not prorated when a student misses a class. Students may obtain written permission from the office to make up a class in a similarly skilled and age level class within 30 days of their absence. No makeup classes are allowed after April 1st.
Should a teacher be unable to teach a class we will first attempt to find a substitute teacher that can provide the same quality instruction as they, if this is unavailable to them the class will be canceled and a make up classes scheduled as soon as possible.
Friend Referral-The best compliment you could possibly give TDC is recommending us to your friends and family as we all work together to grow an amazing dance studio. As our way of saying thank you for every friend referred you will receive a credit on your account that will automatically be applied after 6 months of classes. YOUR FRIEND MUST FILL OUT THE CARD when registering or it must be dropped off the same day of registration we will not credit your account after the fact. The credit may only be used towards classes. We cannot use referral credits for costumes, recital fees, etc. Verbal Friend Requests are not valid, a refer a friend card must be filled out.
Lobby-The lobby is designed for the convenience of our students and their families. All children must be supervised by an adult. Quiet conversation is welcome. Gossip is highly discouraged and will not be tolerated. We encourage parents of children under 5 to remain in the lobby while your child is taking class, especially if your child is not potty trained or are unable to use the bathroom alone as assistance may be needed.
Lounge AreaJust as it says the student lounge is for students only. This area is for students who may have a break between classes, need to grab a quick bite, or relax in between classes. A fridge and microwave are provided in the lobby.
The Studio-No food or drink other than water will be allowed in the dance studios at any time. No street shoes are allowed in the studio or for class.
Health-We rely on parents to make decisions when your child is sick or injured. A child that is injured is highly encouraged to come observe class so they do not fall behind on materials. Students should inform their teachers of any injury, illness, or other medical conditions that effect stamina or performance. However if your child is sick please stay home and get well!
Often times it is difficult to communicate with parents on a night in which your child may have class. Conversations between classes are not permitted as many teachers have classes than run back to back. However we want to make sure that the lines of communication consistently remain open.
We use EMAIL for newsletters, and all important information to assure that parents receive the information as well as to save on the use of paper. If you do not have or use email please notify us and we will make other arrangements.
*** If you are not receiving emails and information from TDC at least once per month, check in with us we have know way of knowing you are not receiving it unless you let us know.
FYI.-If you SPAM the TDC emails the database company will set your account to do not send!
The best way to contact us is via email or a phone call during scheduled office hours. We are happy to set up parent teacher conferences should you have any concerns or questions that need to be addressed.
We also welcome suggestions in our suggestions box whether you choose to remain anonymous or not. A yearly survey will go out in addition to this box to assure we are doing our absolute best to meet your expectations.
Should you have any questions, concerns, or need clarity on anything throughout the year please see Miss Tarryn she will be more than happy to help.
$50 Costume Deposit per class will be due October 20th. Balance Due February 20th.
$25 Recital Fee. This fee includes a studio tee shirt for each child as well as a yearbook for the current dance year. In addition this helps to cover the cost of food and activities and back stage help while your child is awaiting their turn to dance as we maintain every effort to keep them comfortable backstage.
Recital is always optional but highly encouraged. We strive for a very family friendly recital and will do our absolute best to make it as fun and affordable for all parties involved and those that wish to come and watch. YOU MUST NOTIFY US BY NOVEMBER 30th or at the time of registration (if later than Nov 30th) if your child will not be participating in recital. All Costume deposits are non refundable. Costume companies do charge a fee to cancel costume orders so should you drop we will cancel your child's order and you will not receive your costume deposit back.
Costume Costs- See Details List Below
Recital Date/ Dress Rehearsal- TBD
All dancers participating in recital must attend at MANDATORY dress rehearsal or you cannot participate in the show. NO EXCEPTIONS to this rule!
Recital will be broken up into three shows. The show your child is in will be determined by the staff of TDC. All juniors and senior level classes can anticipate they will likely be in more than one show. We make every effort to get dancers and siblings in the same show but cannot guarantee this.
If your child is having doubts please come speak to us… we want to recital to be a fun memory not a scary one!